The Official Rules of The Nature Conservancy’s 2021 Photo Contest (the “Contest Rules”)–Wisconsin Contest
Questions and inquiries about Contest Rules can be emailed to email@example.com.
Questions and inquiries about Wisconsin-specific Contest Rules can be emailed to firstname.lastname@example.org.
VOID WHERE PROHIBITED.
The Nature Conservancy’s 2021 Photo Contest (“Photo Contest”) is open to all professional and amateur photographers who have reached the age of majority in their jurisdiction of residence at the time of entry. Trustees, Board Members, Employees, interns, or partners of The Nature Conservancy, as well as the immediate family (spouse, parents, siblings, and children) and household members of those employees, are not eligible to enter.
By submitting an entry to the Photo Contest, entrants certify that their participation in this Photo Contest is not illegal or in violation of any law, regulation, treaty, or administrative act, and that the laws of their governing jurisdiction of residence at the time of entry do not prohibit or restrict the receipt of any Prize under this Photo Contest.
Reservation of Rights
The Nature Conservancy (“The Conservancy” or “Sponsor”) reserves the right to reject any entry if, in The Conservancy’s sole discretion, the laws of an applicable jurisdiction, including but not limited to the entrant’s jurisdiction of residence at the time of entry, would prohibit or limit The Conservancy from proceeding with the Contest as intended or the consideration or awarding of any Prize would impose additional administrative, tax, operational, or legal burdens on The Conservancy.
Furthermore, individuals residing in any “Excluded Jurisdiction” are ineligible to enter the Photo Contest. Excluded Jurisdiction means any country listed on the US Treasury Office of Foreign Assets Control (OFAC) Active Sanctions Programs list: https://sanctionssearch.ofac.treas.gov/.
The Nature Conservancy’s 2021 Photo Contest is sponsored by The Nature Conservancy, 4245 North Fairfax Drive, Suite 100, Arlington, VA 22203-1606 (“Sponsor”, also referred to herein as “the Conservancy”).
The Photo Contest begins at 12am GMT on August 1, 2021, and ends at 11:59pm GMT on August 31, 2021 (the “Entry Period”). Entries submitted before or after the Entry Period will not be eligible. Sponsor’s computer is the official time-keeping device for the Photo Contest.
What to Enter
To be entered in the Wisconsin Contest, the images must have been taken in Wisconsin and the location should be included in the file name of the image and on the entry form.
Images will be judged on originality, technical excellence, composition, overall impact, and artistic merit.
To ensure functionality on our submission platform, please submit files no larger than 4032 x 4032 pixels and no more than 4 MB at the time of entry. High resolution-original files will be requested should an entry make it into the final round of editing to be considered for an award or prize of merit.
All photographs should accurately reflect the subject matter and the scene as it appeared. Photos that have been digitally altered beyond standard optimization (cropping, spotting for dust, reasonable adjustments to exposure, color and contrast, etc.) will be disqualified.
Entries may originate in any format—including but not limited to digital files, digital prints, color transparencies, color prints, or black and white prints—so long as they are submitted electronically in a .JPEG .jpg, or.png format. HDR images are acceptable.
Previously published material for which non-exclusive rights were granted may be entered as long as you maintain the right to grant us a license (see "Your Rights" below). You must be able to disclose when and where the photo appeared previously to The Conservancy upon request.
If you choose to include people in your submission, you are responsible for obtaining the necessary releases from the individuals depicted and must be able to provide copies of those releases to The Conservancy upon request.
The Conservancy will not accept watermarked submissions.
The following submissions are ineligible:
- Images of captive animals photographed in zoos and commercial game farms.
- Photos that violate or infringe upon another person's rights, including but not limited to copyright and photographs of persons without the necessary consent required by law in your jurisdiction. The Conservancy reserves the right to require entrants to submit evidence of the subject’s legal consent to be photographed for the submitted photograph, which may include a signed waiver from the subject or the subject’s legal guardian or representative. NOTE: Waiver requirements vary by jurisdiction, and the entrant is responsible for obtaining a legally enforceable waiver from any photographed subject.
- Photos that contain sexually explicit, nude, obscene, violent, or other objectionable or inappropriate content.
- Images that involve the willful harassment of wildlife
- Images taken that cause or caused damage to the environment by the photographer; this includes taking photos from areas where human presence is restricted by authorities or relevant property managers.
- Images that involve putting any individual or animal in danger.
The Conservancy shall determine entry eligibility in its sole and absolute discretion.
How to Enter
All images must be submitted though our photo submission website. Digital images that are sent via mail or email will not be accepted. If possible, please embed the photographer’s name and caption information in the photo’s metadata.
The entry forms contain required fields for information about the photo, category to be entered, and contact information for the entrant, including an email address.
Entrants will be asked to provide the following information in the contest entry process:
- Title of the photo
- Caption: Describe what we see, where it was taken and the story behind the photograph
- Country where photo was taken
- State or province where photo was taken
- Category: People and Nature, Water, Landscape, or Wildlife
You may enter an unlimited number of photos, but you may not use an agency or automated system to enter.
Sponsor reserves the right to reject any additional entries or entries that do not comply with these Contest Rules. By entering, you indicate your unconditional agreement to, and acceptance of, these Contest Rules and Sponsor’s decisions, which are final and binding. You cannot win a prize unless you comply with all requirements in these Contest Rules.
Entrants may be asked to supplement their submission with more explanation about the photo or to provide a higher resolution version of the photo anytime during the contest period.
A category must be selected when submitting an entry to the Photo Contest. Entries will be considered from the following categories:
- People and Nature: Recreation, adventure, people enjoying the outdoors
- Landscape: A sense of place, with or without people
- Water: Above, below, or in between
- Wildlife: In the wild or in our backyard
Winning submissions will be selected for the following award categories in the Wisconsin Contest:
- One (1) First Place winner, in any category
- One (1) Second Place winner, in any category
- One (1) Third Place winner, in any category
Judging and Results
For the Wisconsin contest, judging will be conducted by a panel of Wisconsin staff and supporters to be selected by the Sponsor at its sole discretion (the “Wisconsin Panel”). Photos will be judged by the Wisconsin Panel on originality, technical excellence, composition, overall impact, artistic merit, and subject matter relevance to The Conservancy’s Priorities and mission.
The Wisconsin Panel will evaluate all valid entries when the contest has ended. All winners will be announced on the Wisconsin program’s Facebook and Instagram pages by 11:59pm GMT September 3, 2021.
All judging decisions are final. Please do not contact us about the status of entries or judging.
The Conservancy will notify the winners via the contact information provided at the time of entry.
To request a winners list for the Wisconsin Contest by mail, send a self-addressed, stamped envelope with your request to The Nature Conservancy in Wisconsin, Photo Contest, 633 West Main Street, Madison, WI 53703. Requests must be received by October 1, 2021.
All award winners may receive mention on The Conservancy’s digital presences, as determined by The Conservancy in its sole discretion. In addition, The Conservancy will award the following prizes in the Wisconsin Contest:
One (1) First Place winner, any category, will receive:
- $300 USD
One (1) Second Place winner, any category, will receive:
- $200 USD
One (1) Third Place winner, any category, will receive:
- $100 USD
To the maximum extent permissible by law, all winners are responsible for paying any taxes and any and all other costs and expenses associated with claiming the awards, including but not limited to customs fees, taxes, and any other administrative costs, if applicable. Prior to the award of any prize, the winner will need to complete, sign and return an IRS W-9 form and/or any applicable tax forms for awarding the prize in the winner’s jurisdiction. Any prize details not specified above will be determined by Sponsor, in its sole discretion. A prize may not be transferred and must be accepted as awarded.
Potential Winner Requirements
Except where prohibited, a potential winner may be required to complete and return an affidavit of eligibility, including proof of age and liability/publicity release within 10 calendar days. If a potential winner fails to return these documents on time, an alternate potential winner may be selected in his/her place.
Your photographs help The Conservancy protect Earth’s amazing diversity of wildlife, people, plants, and habitats. Thank you for helping to further our mission through your photography.
You will retain all rights to any photograph you submit—including ownership if applicable.
If you submit a photograph to the Photo Contest, you grant The Conservancy and its related entities such as affiliates and subsidiaries a royalty-free, non-exclusive right in perpetuity to use the photograph submitted for any purpose, including but not limited to:
- Display of the photograph on the Photo Contest submission websites, and if applicable, local Conservancy contest sites:
- Allowing third-parties, including but not limited to media partners and individuals, to share the photograph on social media.
- Use of the photograph on the Internet and in social media in support of our mission.
- Use of the photograph in The Conservancy’s and related entities’ internal and external communications materials including but not limited to web sites and web publications, fact sheets, fund raising publications, advertising, multimedia, presentation and membership services, annual report, newsletters, and Nature Conservancy magazine.
- Providing your photograph to other individuals and organizations for Conservancy and related entities’-related use in news stories, social media, newsletters, reports, slide shows, displays, web pages, videos, membership premiums, and the like.
- Use of, in connection with the Photo Contest, your name, city, state and country of residence in promotions and other publications.
- Retaining a digital copy of your photograph that will be archived in the Conservancy photo library and accessible to Conservancy and related entities’ staff via the Conservancy’s internal online photo archive.
The Conservancy will endeavor to credit all photographs with the credit "Person's Name" when the full name is available.
In the event that the operation, security, or administration of the Photo Contest is impaired in any way, Sponsor may, in its sole discretion, either: (a) suspend the Photo Contest to address the impairment and then resume the Photo Contest; or (b) award the prize(s) from among the eligible entries received up to the time of the impairment. Sponsor reserves the right, in its sole discretion, to disqualify and seek damages from any individual who tampers with the operation of the Photo Contest, violates these Contest Rules, or acts in a disruptive or unsportsmanlike manner. Sponsor’s failure to enforce any term of these Contest Rules shall not constitute a waiver of that provision. Proof of sending any communication to Sponsor by mail shall not be deemed proof of receipt of that communication by Sponsor. In the event of a dispute as to the owner of an online entry, the authorized account holder of the e-mail address used to enter will be deemed to be the owner. The Photo Contest is subject to federal, state, and local laws and regulations and is void where prohibited.
Release and Limitation of Liability
By entering, to the maximum extent permissible by law, you agree to release and hold harmless Sponsor, their respective parent, subsidiaries, affiliates, and each of their respective officers, directors, employees, and agents (the “Released Parties”) from and against any claim or cause of action arising out of participation in the Photo Contest, use of the photograph or associated data (including personal data), or receipt or use of any prize, including, but not limited to: (a) unauthorized human intervention in the Photo Contest; (b) technical errors; (c) printing errors; (d) late or undelivered mail; (e) errors in the administration of the Photo Contest; or (f) injury or damage to persons or property. You waive the right to claim any attorneys’ fees and any damages whatsoever, including, but not limited to, punitive, consequential, direct, or indirect damages.
When you enter, there will be an opt-in to become an e-supporter of The Conservancy. This includes special event invitations, digital messages, text and a monthly e-newsletter. You may cancel and unsubscribe at any time following the unsubscribe instructions provided via those channels.
Privacy and Publicity
You agree that any and all disputes, claims and causes of action arising out of, or connected with, the Photo Contest or any prize awarded shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located in Virginia. All issues and questions concerning the construction, validity, interpretation and enforceability of these Contest Rules, your rights and obligations, or the rights and obligations of Sponsor in connection with the Photo Contest, shall be governed by, and construed in accordance with, the laws of Virginia, without giving effect to any choice of law or conflict of law rules (whether of Virginia or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than Virginia.
Questions and inquiries about Contest Rules can be emailed to email@example.com.
Questions and inquiries about the Wisconsin Contest Rules can be emailed to firstname.lastname@example.org.